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How to Create an Adobe PDF File From an Access Database
From your Databases Guide

Adobe Acrobat (.PDF) offers a great method of sharing data across the Internet while preserving formatting. It's simple to generate these files from an Access database.

Difficulty Level: Easy    Time Required: 5 minutes

Here's How:
  1. Ensure Adobe Acrobat is installed on your system. Note: You need the FULL version of Acrobat which is a commercial product, not the free reader.
  2. Open Access.
  3. Open the database of interest.
  4. Open the form, report, table or query that you wish to turn into a .PDF file.
  5. Select Print from the File menu.
  6. Change your printer name to "Acrobat PDFwriter" using the drop-down menu.
  7. Click OK.
  8. When the "Save PDF File As" dialog box opens, enter a file name for your Acrobat file.
  9. Click Save.
  10. Open the file using Acrobat Reader and ensure that the process completed successfully.

Related Information:

What You Need:

Adobe Acrobat Info/Shop
Microsoft Access Info/Shop

More How To's from your Guide to Databases

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