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How To Create an Adobe PDF File From an Access 2003 (or earlier) Database

By Mike Chapple, About.com

Adobe
Adobe Acrobat (.PDF) offers a great method of sharing data across the Internet while preserving formatting. It's simple to generate these files from an Access database.
Difficulty: Easy
Time Required: 10 minutes

Here's How:

  1. Ensure Adobe Acrobat is installed on your system. Note: You need the full version of Acrobat which is a commercial product, not the free reader.
  2. Open Access.
  3. Open the database of interest.
  4. Open the form, report, table or query that you wish to turn into a .PDF file.
  5. Select Print from the File menu.
  6. Change your printer name to "Adobe Acrobat" using the drop-down menu.
  7. Click OK.
  8. When the "Save PDF File As" dialog box opens, enter a file name for your Acrobat file.
  9. Click Save.
  10. Open the file using Acrobat Reader and ensure that the process completed successfully.

What You Need:

  • Microsoft Access
  • Adobe Acrobat Standard or Professional
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