5. Select the fields to include.  Use the ‘>’ button to move over the desired fields.  Note that the order you place the fields in the right column determines the default order they will appear in your report.  Remember that we're creating an employee telephone directory for our senior management.  Let's keep the information contained in it simple -- the first and last name of each employee, their title and their home telephone number.  Go ahead and select these fields.  When you are satisfied, click the Next button.

6.  Select the grouping levels.  At this stage, you can select one or more grouping levels to refine the order in which our report data is presented.  For example, we may wish to break down our telephone directory by department so that all of the members of each department are listed separately.  However, due to the small number of employees in our database, this is not necessary for our report.  Go ahead and simply click on the Next button to bypass this step.  You may wish to return here later and experiment with grouping levels.

   
Select the fields to include

 
Choose the grouping levels

7.  Choose your sorting options.  In order to make reports useful, we often want to sort our results by one or more attributes.  In the case of our telephone directory, the logical choice is to sort by the last name of each employee.  Select this attribute from the first drop-down box and then click the Next button to continue.

   
Choose the sorting options

 In the next section, we'll put the finishing touches on our report.  Read on for more!

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